The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender identity, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow. The FCDO operates an agile workforce and to facilitate this, you may be required to undertake other duties from time to time, as we may reasonably require.Job Category
Foreign, Commonwealth and Development Office (Operations and Corporate Services)Job Subcategory
EstatesJob Description (Roles and Responsibilities)
Main purpose of job:
The Estates Furnishings Assistant will be responsible for the safe and efficient delivery, collection, and movement of furniture and furnishings within office premises and across the wider residential estate. The individual will support Lead Drivers (Accommodation and Technical Works Group) when operational demands require additional assistance with the transportation of goods using vans or canters.
The role holder will carry out on site spot checks and oversee contractors’ activities, ensuring that all work is completed in line with requirements and that job and service cards are accurately completed. The individual will also be responsible for float preparation, property cleaning and set up, and undertaking heavy lifting and manual handling duties in accordance with health and safety procedures.
Roles and responsibilities:
Facilities and stores management (70%)
- Preparation of floats for delivery to both office and residences
- Deep cleaning and furnishing properties in line with guidance provided through the line management chain, ensuring full compliance with all Health & Safety standards.
- Working as part of a team to prepare properties for occupancy.
- Working as part of the team on meeting room and event set ups.
- Reporting any identified issues, including damaged or missing items, to the Helpdesk.
- Attending to assigned internal booking requests within the agreed Service Level Agreements (SLAs).
- Assisting all teams across the High Commission with manual handling on an as needed basis.
- Ensuring accurate completion and filling of all gate passes, contractor job and service cards, and inventory delivery and collection notes.
- Supporting routine daily inspections of meeting rooms and office areas.
- Supporting accommodation leads and drivers with loading inventory into the canter, in preparation for delivery, in line with signed gate passes.
- Preparing floats for delivery to both office and residential properties in line with the set guidance.
Contractor Supervision & Spot-checking (20%)
- Supervise contracted suppliers during work such as waste collection, water deliveries, soft furnishings installation, utility meter readings, and tree/garden works on behalf of the estates team.
- Supervise property cleaning in preparation for occupancy.
- Conduct spot-checks of the ground’s maintenance, tree pruning and hedge trimming at the BHC properties, waste collection and guard house routine cleaning.
- Conduct spot-checks of other contractors as required across Estates Accommodation and Technical Works.
Administrative and communication (10%):
- Keep detailed records on float and inventory issuance and collection. Ensure these records are shared with the team leader in a timely manner.
- Complete all mandatory learning and development courses on time.
- At least 3 times a week check email correspondence and all staff messages for key information and actions and updating of activities tracker.
- Actively participate in corporate activities which include the option of joining committees, staff team building, social event planning etc.
- Communicate effectively providing clear progress updates.
Essential qualifications, skills and experience
- Basic awareness of health and safety practices
- Heavy lifting capability (up to 45Kg)
- Clear written and verbal communication skills
- Good customer service skills
- Good team player skills
- Attention to detail
- Basic computer skills (MS Office suite, Outlook for email)
Desirable qualifications, skills and experience
- Professional property cleaning experience
- Experience with inventory management systems
- Valid driving license for B-C-E class with clean driving record
- At least 3 years’ experience as a Class B Driver, driving light vehicles, minibus or equivalent
- Good knowledge of Nairobi Road routes and ability to plan journeys efficiently.
- Health & Safety training and certification to local or UK standards
Required behaviours
Managing a Quality Service, Working TogetherApplication deadline
21 May 2026Grade
S3Type of Position
Fixed Term, Fixed term, with possibility of renewalWorking hours per week
44 hoursDuration of Post
12 monthsRegion
AfricaCountry/Territory
KenyaLocation (City)
NairobiType of Post
British High CommissionNumber of vacancies
1Salary
KES 89,678.09 (Base salary is subject to tax and other statutory deductions)Type of Salary
monthlyStart Date
1 August 2026End Date
30 June 2027Other benefits and conditions of employment
Resources managed (staff and expenditure):
- The job holder will be required to supervise contractors and spot check their work against contract scope of works.
Learning and development opportunities:
- Health & Safety and specialized driving courses are routinely organized and offered to Estates team members
Additional information
Please ensure that your application is authentically written based on your own experiences. If AI tools are used, their usage must only be limited to specific tasks such as ensuring formatting consistency and keyword relevance. The core content, personal narratives, and responses to behaviour and skill-based questions must genuinely reflect your professional journey, experiences, and achievements. We place great importance on originality and individual effort throughout the application process. Any form of plagiarism will result in immediate disqualification.
- Please complete the application form in full as the information provided is used during screening.
- Please ensure that your application is authentically written based on your own experiences. If AI tools are used, their usage must only be limited to specific tasks such as ensuring formatting consistency and keyword relevance. The core content, personal narratives, and responses to behaviour and skill-based questions must genuinely reflect your professional journey, experiences, and achievements. We place great importance on originality and individual effort throughout the application process. Any form of plagiarism will result in immediate disqualification
- Please check your application carefully before you submit, as no changes can be made once submitted.
- The British High Commission will never request any payment or fees to apply for a position.
- Base salary is subject to tax and other statutory deductions
- Employees recruited locally by the British High Commission in Nairobi are subject to Terms and Conditions of Service according to local employment law in Kenya.
- It is essential that the applicants already have the right to live and work in Kenya without the need to apply for a work permit.
- Employees who are not liable to pay local income tax on their Mission salary may have their salaries reduced by the equivalent local income tax amount.
- Information about the Civil Service Success Profiles can be found on this link: https://www.gov.uk/government/publications/success-profiles. Please note: AA=A1, AO=A2, EO=B3, HEO=C4, SEO=C5
- Reference checking and security clearances will be conducted on successful candidates and appointment is subject to that clearance.
- Please log into your profile on the application system on a regular basis to review the status of your application.
- Appointable candidates who were unsuccessful may be placed on a ‘reserve list’. If during the reserve period of 6 months the same or a largely similar role becomes available, that role may be offered to the second or subsequent candidate”
Please be aware that you will only be able to apply to vacancies for Country Based Staff roles with the British Government through this official tal.net site (operated by Oleeo). Jobs may be advertised on third party websites, however our adverts will always link back to the official tal.net site. If you complete and send an application through any other site, we will not receive it.
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