Your Tasks:
Deputy head of Service Center: Offering of adequate and efficient support to the entire staff of the German Embassy, in particular to newcomers, this includes:
- Smooth implementation of administrative processes in line with Embassy procedures (e.g. leave day applications)
- Assist colleagues in travel plannings, gathering quotations, flight tickets, hotel bookings as well as visa procedures for diplomats.
- Liaison officer for different hotels in Nairobi.
- Maintenance of in-house databases of contact persons, invitational lists, on-call-duty schedule
- Administration of embassy’s database for interns and assisting interns to prepare for their internship at the Embassy
Your Profile
- At least three years’ experience as administrative assistant, team assistant or secretary
- Good organizational skills, service-orientated and team play
- Master of Microsoft Office programs (esp. Word & Excel)
Language Skills
- Fluency in English and Swahili, both written and spoken
- Very good command of German (Level B2)
What we offer
- An exciting working environment in one of Germany’s largest missions in Africa.
- A competitive salary with elevated health care provisions
- A diverse team composition within the embassy and the department
- Training options in Germany and Kenya (including German language training).
Qualified candidates for this position should submit the following documents in one joint pdf file (maximum of 5 MB):
- Cover letter of not more than two pages describing how the candidate’s skills and experience fit the requirements of the subject position;
- Curriculum Vitae of not more than one page;
- Copy of relevant diplomas/degrees/certificates;
- Professional references with complete contact information (if present);
- Proof of Kenyan nationality or a valid Kenyan work permit.
Please also note the following:
➢ The Federal Foreign Office has made the professional advancement of women a goal and especially invites qualified women to apply.
➢ Successful applicants will be subject to a health inspection, as well as a security background check before being hired. A certificate of good conduct needs to be presented.
➢ Please note the data protection information on the website of the embassy.
Because of a generally high number of applications, only shortlisted applicants will be contacted. Thank you for your understanding.
The application is to be submitted on or before 3rd of July 2026 to [email protected]
