Nairobi City County has announced an employment opportunity for qualified Health Records and Information professionals to serve on a locum contract basis in Nairobi. The recruitment provides 20 positions for degree holders who meet the stated professional, academic and regulatory requirements.
The successful candidates will support the management, administration and improvement of health records and information services. Their responsibilities will cover several important areas within healthcare information management, including maintaining patient records, coding diseases and surgical procedures, managing health information systems, analysing health data, protecting confidential patient information, supporting health research and managing relevant Social Health Insurance Fund (SHIF) reimbursement processes.
Health records and information services play an important role in the effective operation of healthcare facilities. Accurate records support continuity of patient care, planning, reporting, research, resource allocation and informed decision-making. The officers recruited through this exercise will therefore be expected to contribute to the proper collection, management, protection, analysis and dissemination of health information.
Applicants interested in the positions should carefully review the vacancy details, job requirements and responsibilities before submitting their applications. Only the qualifications and requirements specified in the vacancy notice have been included below.
Nairobi City County Health Records and Information Officers Recruitment – Vacancy Overview
The key details of the recruitment are as follows:
- Position category: Degree Holder on Locum
- Number of positions: 20
- Job group: Degree Holder on Locum
- Contract type: Contract
- Location: Nairobi
- Salary range: Up to KES 60,000
- House allowance: KES 0
- Commuter allowance: KES 0
- Application deadline: 12 August 2026
1. Health Records and Information Officer – Degree Holder on Locum
Nairobi City County is seeking 20 degree holders to undertake health records and information responsibilities on a locum contract basis.
The position involves the administration and management of health records and information services while ensuring that healthcare information is appropriately collected, classified, maintained, analysed, protected and made available for authorized use.
Successful candidates will also be responsible for supporting health information systems, maintaining patient indexes, organizing patient appointments, handling bed bureau scheduling and ensuring the confidentiality and custody of health records.
The officers will work with health data at different stages, from collection and organization to analysis, reporting and dissemination. They will also participate in the development and review of tools used for collecting and reporting health information.
Another important responsibility will involve coding and indexing diseases and surgical procedures according to the applicable international classification systems. This helps create standardized health information that can be used for reporting, analysis, planning and other authorized healthcare purposes.
The detailed responsibilities attached to the position are outlined below.
Key Duties and Responsibilities
1. Management and Administration of Health Records and Information Services
Successful candidates will be responsible for managing and administering health records and information services.
Their duties will include:
- Supporting the proper administration of health records and information services.
- Managing health records and information in accordance with the operational needs of healthcare services.
- Ensuring health information is properly organized for use within the relevant healthcare environment.
- Supporting the systematic management of information generated through healthcare service delivery.
- Ensuring records and information services contribute to the efficient operation of healthcare facilities.
This responsibility places health information management at the centre of the position. Officers will be expected to ensure that records are appropriately managed throughout their use within the health system.
2. Bed Bureau Management and Scheduling
The officers will participate in the management and scheduling of the bed bureau.
This responsibility involves:
- Managing information relating to the bed bureau.
- Supporting the scheduling of available bed capacity.
- Maintaining relevant information required for bed bureau operations.
- Ensuring that scheduling information is appropriately managed as part of health records and information services.
- Supporting the coordination of bed bureau information for healthcare service delivery.
Effective management of this information contributes to organized healthcare operations and ensures that relevant information can be accessed when required.
3. Coding and Indexing Diseases
Successful candidates will code and index diseases in accordance with the International Statistical Classification of Diseases.
Their responsibilities will include:
- Reviewing relevant health information for disease coding purposes.
- Assigning appropriate disease classifications in accordance with the required international statistical classification system.
- Indexing coded disease information.
- Maintaining organized coded health information.
- Supporting consistency in the classification of diseases within health records.
- Ensuring disease information is appropriately categorized for authorized health information purposes.
Standardized coding allows health information to be organized in a consistent manner and supports reporting, analysis, research and health information management.
4. Coding and Indexing Surgical Procedures
In addition to disease coding, successful candidates will be responsible for coding and indexing surgical procedures in accordance with the International Classification of Procedures (ICPM).
The responsibility includes:
- Identifying relevant information relating to surgical procedures.
- Coding procedures using the required international classification framework.
- Indexing surgical procedure information.
- Maintaining properly classified information on procedures.
- Supporting the consistency and organization of procedure-related health information.
- Ensuring coded information forms part of properly maintained health records.
This responsibility requires officers to ensure that surgical procedure information is systematically classified and available as part of the institution’s health information records.
5. Organization of Patient Appointments
The recruited officers will participate in organizing patients’ appointments.
Their responsibilities will include:
- Organizing patient appointment information.
- Maintaining relevant appointment records.
- Supporting orderly scheduling of patient appointments.
- Ensuring appointment-related information is appropriately maintained within health records and information services.
- Supporting access to relevant patient information for appointment management.
Proper organization of appointments contributes to continuity in healthcare services and helps maintain accurate information relating to patients receiving care.
6. Maintenance of the Patient Master Index
Successful candidates will be responsible for maintaining the patient master index.
The duties under this responsibility include:
- Maintaining patient index information.
- Ensuring patient information is systematically organized.
- Supporting accurate identification and retrieval of patient records.
- Updating relevant patient index information where required.
- Maintaining the patient master index as part of the overall health records and information system.
The patient master index is an important component of health information management because it helps organize and identify records associated with individual patients.
7. Development of Health Data Collection Tools
The Health Records and Information Officers will participate in developing health data collection tools.
This will involve:
- Supporting the development of tools used to collect health information.
- Ensuring data collection tools address relevant health information requirements.
- Contributing to improvements in the collection and organization of health data.
- Supporting standardized health data collection.
- Helping ensure that information required for health records and reporting can be appropriately captured.
Well-structured data collection tools support consistent collection of information across healthcare services.
8. Review of Health Data Collection and Reporting Tools
Successful candidates will also review existing health data collection and reporting tools.
Their duties will include:
- Reviewing tools used for health data collection.
- Reviewing tools used for health information reporting.
- Identifying areas that require adjustment or improvement.
- Supporting the continued effectiveness of health information collection systems.
- Ensuring reporting tools remain useful for the required health information functions.
The development and review of these tools form part of maintaining effective health records and information systems.
9. Advice on Medico-Legal Aspects of Health Records
The officers will provide advice on medico-legal aspects relating to health records and information.
Responsibilities will include:
- Providing appropriate advice regarding medico-legal matters connected with health records.
- Supporting the proper handling of health information where medico-legal considerations arise.
- Ensuring relevant health records are managed appropriately in matters with medico-legal implications.
- Providing guidance concerning the management and use of health information within the scope of the role.
Health records can have important medico-legal implications, making appropriate management and professional guidance an important component of the position.
10. Collection of Health Data
Successful candidates will participate in the collection of health data.
This responsibility includes:
- Collecting relevant health information.
- Supporting systematic health data collection processes.
- Ensuring information required for health records is captured.
- Supporting the organization of collected health data.
- Contributing to the availability of health information for subsequent analysis and reporting.
The quality of health information systems depends partly on the effective collection and organization of data generated through healthcare services.
11. Analysis of Health Data
The officers will also be involved in analysing health data.
Their responsibilities will include:
- Working with collected health information.
- Analysing health data for relevant health information purposes.
- Organizing information in a manner that supports interpretation and reporting.
- Supporting the use of health data for authorized institutional purposes.
- Contributing to the transformation of collected information into usable health data.
Health data analysis allows collected information to contribute to planning, reporting, research and evaluation activities.
12. Dissemination of Health Data
Following collection and analysis, the officers will participate in disseminating health data.
This will involve:
- Supporting appropriate dissemination of health information.
- Ensuring analysed information can be communicated for authorized purposes.
- Supporting reporting processes associated with health information.
- Making relevant health data available through appropriate information channels.
- Contributing to the effective use of health information within the health system.
The officers will therefore be involved across the health information cycle, including collection, analysis and dissemination.
13. Custody of Health Records
Successful candidates will be responsible for providing custody of health records.
Their duties will include:
- Maintaining proper custody of patient health records.
- Supporting the safe management of records.
- Ensuring records remain appropriately controlled.
- Protecting health information while under the custody of health records and information services.
- Supporting proper access and retrieval of records for authorized purposes.
The custody of health records is particularly important because patient information must remain appropriately managed throughout its lifecycle.
14. Maintenance of Confidentiality
The position requires successful candidates to maintain the confidentiality of health records and information.
Responsibilities include:
- Protecting confidential patient information.
- Ensuring health records are handled appropriately.
- Maintaining confidentiality when managing, analysing or disseminating health information.
- Supporting appropriate control of access to patient records.
- Ensuring confidential information is protected while performing health records and information responsibilities.
Confidentiality is therefore a central responsibility attached to the position and applies to the handling and management of patient information.
15. Development of Health Records and Information Systems
Successful candidates will participate in developing health records and information systems.
Their duties will include:
- Supporting the development of systems used to manage health records.
- Contributing to improvements in health information management.
- Supporting systems designed to facilitate health data collection, management and reporting.
- Participating in initiatives aimed at strengthening health records and information systems.
The role extends beyond managing existing records and includes participation in the development of systems through which health information is managed.
16. Monitoring Health Records and Information Systems
The officers will monitor health records and information systems as part of their assigned responsibilities.
This will include:
- Monitoring the operation of relevant health information systems.
- Following the performance of systems used to manage health records.
- Supporting the identification of areas requiring attention.
- Contributing to continued oversight of health information management processes.
- Supporting effective operation of records and information systems.
Monitoring helps ensure that health information systems continue to support their intended functions.
17. Evaluation of Health Records and Information Systems
Successful candidates will also participate in evaluating health records and information systems.
Their responsibilities include:
- Evaluating relevant health records systems.
- Assessing health information management processes.
- Supporting evaluation of the effectiveness of systems used for health records and information.
- Contributing information that may support improvements in health information systems.
Together, development, monitoring and evaluation form a significant component of the responsibilities assigned to the recruited officers.
18. Capacity Building on Health Records
The Health Records and Information Officers will provide capacity building relating to health records.
Their duties will include:
- Supporting capacity-building activities on health records.
- Sharing relevant knowledge concerning health records and information.
- Contributing to improved understanding of health records management.
- Supporting activities intended to strengthen health records and information practices.
This responsibility allows the officers to contribute to strengthening the broader management and use of health information.
19. Conducting Health Research and Surveys
Successful candidates will participate in conducting health research and surveys.
Their responsibilities will include:
- Supporting health research activities.
- Participating in health surveys.
- Supporting relevant data activities connected with research and surveys.
- Contributing health records and information expertise to research activities.
- Supporting the organization and use of health information generated through surveys.
The involvement of Health Records and Information Officers in research and surveys reflects the importance of reliable data in understanding healthcare trends and supporting informed planning.
20. Social Health Insurance Fund Reimbursement
The officers will also undertake responsibilities relating to Social Health Insurance Fund (SHIF) reimbursement.
Their duties will include:
- Supporting SHIF reimbursement processes.
- Managing relevant health information required for reimbursement.
- Ensuring applicable records are appropriately handled as part of reimbursement activities.
- Supporting the use of health records and information in the reimbursement process.
- Undertaking SHIF reimbursement responsibilities assigned within the scope of the position.
Job Requirements
Applicants seeking consideration for the 20 Health Records and Information Officer locum positions must meet the requirements specified in the vacancy announcement.
Candidates are required to have:
- A Bachelor’s degree in Health Records and Information or an equivalent qualification from a recognized institution.
- A Certificate of Association of Medical Records Officers Kenya (AMRO-K).
- A valid practicing license from the Health Records and Information Board (HRIMB).
Applicants should note that these are the requirements provided for the vacancy. Candidates should review their academic and professional documentation before submitting an application to ensure that they satisfy the stated criteria.
Contract and Salary Information
The 20 successful candidates will be engaged under a contract arrangement in the job group described as “Degree Holder on Locum.”
The advertised salary range is up to KES 60,000.
The vacancy notice further indicates:
- House allowance: KES 0
- Commuter allowance: KES 0
- Work location: Nairobi
- Contract type: Contract
Candidates should take these terms into consideration when assessing the opportunity.
Number of Available Positions
A total of 20 positions are available.
The number of vacancies means the recruitment exercise is intended to bring several Health Records and Information professionals into the relevant health services on a locum basis.
Applicants should nevertheless ensure that they meet all the stated requirements and submit their applications within the specified application period.
Application Deadline
The deadline for applications is 12 August 2026.
Interested applicants should ensure that their applications are completed and submitted within the required period. Waiting until the final stages of the application window may create avoidable difficulties where applicants need additional time to prepare documents or complete the online application process.
Candidates should also ensure that the information provided during the application process is accurate and consistent with their supporting documentation.
Summary of the Opportunity
This recruitment exercise offers 20 contract opportunities for Health Records and Information degree holders in Nairobi.
The successful officers will undertake responsibilities covering the complete health information management process. Their work will include managing and administering health records, organizing patient appointments, maintaining the patient master index, coding diseases and surgical procedures, collecting and analysing health data, and disseminating relevant health information.
They will also have responsibilities relating to the development and review of health data collection and reporting tools, custody and confidentiality of patient records, medico-legal aspects of health information, development and evaluation of health records systems, capacity building, health research and surveys, and SHIF reimbursement.
Applicants must hold a Bachelor’s degree in Health Records and Information or an equivalent qualification from a recognized institution. They must also have a Certificate of Association of Medical Records Officers Kenya (AMRO-K) and a valid practicing license from the Health Records and Information Board (HRIMB).
With 20 positions available, qualified professionals interested in undertaking health records and information responsibilities in Nairobi should review the vacancy requirements carefully and submit their applications before the closing date of 12 August 2026.
